Privacy Notice for Employees and Collaborators

Dear Employee/Collaborator,

Pursuant to Article 13 of the EU Regulation 2016/679 (GDPR), we hereby inform you that the processing of your personal data will be carried out in accordance with the principles of fairness, lawfulness, and transparency, protecting your confidentiality and your rights.

Data Controller:
Name: ESPANSI TECNICI SRL
Address: Via Trento, 4, 53036 Poggibonsi (SI), Italy
VAT Number: 00650450521
Phone: +39 0577989233
Email: amministrazione@espansitecnici.it

Purposes and Legal Basis for Processing
Your personal data is processed for the following purposes:

  • Fulfillment of contractual and pre-contractual obligations related to the employment relationship.
  • Administrative and payroll management of personnel, including salary processing.
  • Compliance with obligations provided for by labor, tax, and social security legislation.
  • Management of attendance via electronic badges, specifying that:
    • No geolocation tracking is performed.
    • Detailed information regarding this processing will be provided upon registration to the IT portal.

The legal basis for the processing is Article 6, Paragraph 1, letters b) and c) of the GDPR, and for special categories of data (such as health data), Article 9, Paragraph 2, letter b) of the GDPR.

Categories of Processed Data
The personal data processed includes:

  • Personal and contact details.
  • Economic and fiscal data.
  • Data concerning health (e.g., medical certificates, fitness for work).
  • Data derived from the use of the electronic badge (e.g., recording of attendance and access).

Recipients of Personal Data
Your data may be disclosed to:

  • Public and private entities for the fulfillment of legal obligations.
  • Legal and fiscal consultants for management needs.
  • IT service providers for the management and maintenance of company systems.
    The data will not be disseminated.

Data Retention Period
Your personal data will be retained for the entire duration of the contractual relationship and for the time necessary to fulfill legal obligations. Subsequently, it will be deleted or anonymized.

Rights of the Data Subject
You have the right to:

  • Access your personal data.
  • Request their rectification or erasure.
  • Object to the processing or request its restriction.
  • Exercise the right to data portability.
  • Lodge a complaint with a supervisory authority (the Italian Data Protection Authority – Garante per la protezione dei dati personali).

Processing Methods
The processing will be carried out using both manual and IT means, adopting adequate technical and organizational measures to guarantee the security and confidentiality of personal data.

For further information: you may contact the Data Controller using the contact details provided above.